2019 – Hotspot Guidelines

Thank you for presenting at the CRANAplus 37th Conference 2019




Please check the online conference program to re-confirm the day and time of your presentation. Whilst we don’t anticipate any changes please do check the program again prior to your session.

Below are some tips to assist you:

Before the Session

  • Please load your presentation files to the online folder prior to arriving at the conference.
  • Bring a back-up USB to the conference with you and Embed any content such as audio or video – don’t link to external files!
  • The presentation computers use PowerPoint with Windows operating system. As a backup, we suggest you bring your laptop if you use a Mac or require a specific or uncommon program. (Visit the A/V Technicians on arrival to discuss with the technician)
  • Please ensure your PowerPoint presentations are in 16:9 aspect as 4:3 aspect (square) presentations will not fill the venue’s screens
  • Abstracts will be available on the conference website and also in the conference app. We will be emailing App download instructions to all delegates prior to the conference
  • Please go to the session room at least 15-minutes prior to meet the Session Chair, AV technician and to familiarise yourself with the room and audio-visual setup.

 During the Session

  • Please go to your room 15 minutes prior to the commencement of your session to meet the MC and familiarise yourself with the room
  • Please sit in the front row so that you can move to the lectern promptly at the end of the previous presentation.
  • There will be an AV technician in the room who will assist you and trouble shoot technical issues in the unlikely event these arise
  • During your presentation, please keep a close eye on the time. The length of your presentation is noted in the program. We do not want to embarrass you, however the MC has been instructed to end all presentations after the allocated time, even if you are not finished, in order to keep the program to time
  • At the end of your session the chair will ring a bell for you to conclude immediately.
  • If you have any queries please direct these to the registration desk during the conference or email mail@conferencedesign.com.au prior to the conference.


There are no facilities for photocopying at the conference.  If you require a copy of your slides and any handouts please bring them with you.



Hot spot presentations are a great opportunity to introduce new ideas, present a summary of a project or research, and a chance for first-time presenters and experienced presenters to develop their speaking and presentation skills.

The talks will generate inspiration, discussion and participation in other sessions of the conference.

The short timeframe provided for these presentations is designed to keep delegates focused and excited!

The goal of ‘hotspot’, ‘express’ or ‘lightning’ talks is to articulate a topic in a quick, insightful, and clear manner. These concise and efficient talks are intended to grab the attention of the audience, convey key information, test out ideas, or introduce a new project, and allow several presenters to share their ideas in a short time.

Speakers will have 5 minutes for their presentation.

  • Decide whether your proposed presentation will work as a Hotspot presentation.
  • “Don’t get overwhelmed by the word “hotspot”. Concentrate on a specific focus or 3-5 significant points you want to get across, nothing too deep or too complex!

Presentations are considered to have commenced when a presenter starts their presentation through either movement or speech.

  • Time is of the essence during a hotspot speech;
  • Your points to be strong and uncluttered.
  • Be selective about what information you present.
  • There is no time to present the finer details of your work e.g. If presenting the findings of your research, don’t go into listing all research methodology details.
  • The goal is to provide an overview that will inspire your audience to learn more about your work.
  • Only ONE (1) slide will be allowed per presentation. Less is more
  • Get rid of anything extraneous. Please do not attempt to put 15 slides worth of information onto you 1 slide.
  • Your single slide is to be on the screen for the entire duration of the oration.
  • Time yourself beforehand and consider using the Timer function on your Smartphone when practicing seeing where you are within the five-minute mark.
  • Times will be strictly adhered to.
  • There is a temptation to try to cram 20 minutes’ worth of work into 5 minutes, but that is simply not possible.
  • Additional information such as handouts, can be made available to those who are interested in more information (at the door when leaving, not distributed each presentation).
  • For hints and tips on presenting a hotspot, presenters may be interested to read the following article about “mastering the 5 minute presentation”. Click here to read the article.